Coordinator, Airport Comprehensive Plan

The Airport Comprehensive Plan Coordinator supports the planning, coordination, and implementation of the Airport Comprehensive Plan, ensuring projects remain organized, aligned, and on track. Working closely with project leaders, consultants, and cross-functional teams, the Coordinator manages stakeholder and public engagement activities, tracks project milestones, maintains documentation, and supports the preparation of briefing materials for senior leadership and the Board. The role also oversees meeting logistics, records key decisions and action items, and coordinates follow-up activities to advance multiple workstreams and project objectives. This role is an 18-month contract, and the individual has to an independent contractor. Responsibilities: General activities and functions include, but are not limited to: • Coordinated the planning, implementation, and delivery of Airport Comprehensive Plan initiatives, ensuring project schedules, milestones, deliverables, and priorities remained on track. • Managed project governance tools, including action logs, risk and issue trackers, stakeholder databases, budget trackers, and document repositories to maintain accurate and audit-ready records. • Facilitated collaboration among internal teams, consultants, government agencies, Indigenous communities, stakeholders, and the public to support project objectives and alignment. • Coordinated stakeholder, public, and Indigenous engagement activities, including event logistics, communications, materials preparation, feedback collection, and follow-up actions. • Monitored project progress, dependencies, risks, approvals, and deliverables, proactively identifying issues and escalating concerns to project leadership as required. • Prepared executive briefing notes, status reports, presentations, dashboards, and Board materials to support decision-making, governance, and leadership reporting. • Organized and supported meetings, workshops, site visits, technical sessions, and engagement events, ensuring seamless logistics, documentation, and stakeholder participation. • Recorded key decisions, meeting outcomes, and action items while driving accountability through regular follow-up with internal and external partners. • Supported project budgeting, expenditure tracking, forecasting, consultant procurement, invoice review, and financial reporting to ensure effective resource management and fiscal accountability. • Maintained compliance with regulatory, environmental, permitting, records management, privacy, health and safety, and organizational policies while fostering strong stakeholder relationships and continuous process improvement. *Note: This position description is intended to describe the general level and nature of the position and is not an exhaustive list of all tasks assigned in the performance of the position. Skills and Qualifications: • Post-secondary education in public administration, public policy, planning, project management, business, engineering, environmental studies, transportation, or a related discipline, or an equivalent combination of education and experience. • Minimum 3 years of experience supporting project coordination, planning, infrastructure, transportation, engineering, operational, or administrative initiatives. • Proven ability to coordinate complex, multi-stakeholder projects with competing priorities, multiple workstreams, deadlines, deliverables, and reporting requirements. • Strong experience managing project schedules, action and decision logs, risk and issue trackers, budgets, meeting records, and project documentation. • Skilled in preparing professional reports, briefing notes, presentations, correspondence, dashboards, spreadsheets, and executive-level materials. • Demonstrated ability to support stakeholder engagement activities and collaborate effectively with government agencies, consultants, community groups, Indigenous communities, and public stakeholders. • Experience supporting procurement processes, consultant management, contract administration, invoice review, budget monitoring, expenditure tracking, and variance reporting. • Working knowledge of municipal, provincial, and federal planning, regulatory, environmental, and public policy frameworks, particularly within infrastructure or transportation-related environments. • Strong analytical, financial, organizational, and strategic thinking skills, with exceptional attention to detail, accuracy, and problem-solving capabilities. • Experience within airport, transportation, infrastructure, municipal, public-sector, engineering, or other regulated environments is highly desirable; bilingual French language skills are considered an asset. • Bilingual in French is an asset. 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The Coordinator supports the planning and implementation of the Airport Comprehensive Plan by tracking milestones and managing project governance tools. They facilitate collaboration between internal teams, consultants, and public stakeholders while preparing executive briefing materials for leadership.

Requires a post-secondary degree in a related field and at least 3 years of experience in project coordination or infrastructure planning. Candidates should have proven ability in managing multi-stakeholder projects and preparing professional executive-level reports.

• Project CoordinationPreferred
• Regulatory CompliancePreferred
• Executive ReportingPreferred
• Risk ManagementPreferred
• ProcurementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Stakeholder Engagement
• Public Policy
• Budget Tracking
• Risk Management
• Executive Reporting
• Contract Administration
• Procurement
• Strategic Thinking
• Analytical Skills
• Meeting Facilitation
• Document Management
• Indigenous Engagement
• Regulatory Compliance
• French Language

• Transportation
• Government & Public Sector
• Management & Leadership
• Engineering
• Administrative

Minimum education

Bachelor’s degree

Minimum experience

3+ years

Apply by

Feb 27, 2027

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level

Application method

Direct apply is available