Administrative Support (Commercial Aviation Maintenance Training)-EN

Job summary

Coordinate training logistics and support the planning, scheduling, administration, and delivery of training programs. Maintain accurate, audit-ready records, issue certificates after verifying completion criteria, manage requests, and support audits and process improvements.

Job details

Key Responsibilities Coordinate training logistics, including accommodations, vendor services, invoicing, payment processing, and supporting documentation. Support the planning, scheduling, administration, and delivery of training programs while maintaining accurate training records and documentation. Review course files, monitor compliance requirements, and ensure training documentation remains complete, accurate, and audit-ready. Prepare and distribute training certificates and verify completion of all required training criteria prior to issuance. Manage assigned tasks and requests through internal systems, ensuring timely and accurate execution. Serve as a primary point of contact for training administration activities and provide operational support to internal stakeholders. Support internal and external audits, address findings, and contribute to continuous improvement initiatives and process enhancements. Minimum Qualifications High school diploma or post-secondary diploma in a relevant field. Strong verbal and written communication skills. Strong organizational, planning, and time-management skills. Ability to work independently and manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook. Strong attention to detail and commitment to quality and accuracy. Strong problem-solving and troubleshooting skills. Effective collaboration and interpersonal skills. Proficiency in spoken and written English and French. Ability to work on-site at a customer location in Montreal. Legally authorized to live and work in Canada. Preferred Qualifications Experience in aviation, training operations, training administration, or a related field. Knowledge of Transport Canada training requirements and regulations. Experience using Learning Management Systems (LMS) and Quality Management Systems (QMS). Experience coordinating training logistics and stakeholder communications. Experience supporting audits, compliance activities, or document control processes. Interest in process improvement and automation initiatives. Knowledge of current learning and development practices and trends. Benefits Be part of a global leader in aviation training and technology. Work in a collaborative and innovative environment. Opportunities for professional growth and development. Competitive compensation and benefits package. Flexible vacation policy. Paid holidays to support work-life balance. Defined Benefit Pension Plan, Employee Stock Purchase Plan, and Group RRSP. Flexible benefits program including medical, dental, and vision coverage. Base Pay Range Our total rewards package includes base pay and benefits, with final compensation determined by experience, skill, location, and internal equity. Salary Range: CAD 59,600 - CAD 66,200 About CAE At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success. Position Type Regular Equal Opportunity & Accommodations CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email CAECarrieres-Careers@cae.com if needed. Data Privacy Privacy Statement | CAE As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

What you’ll do

Coordinate training logistics and support the planning, scheduling, administration, and delivery of training programs. Maintain accurate, audit-ready records, issue certificates after verifying completion criteria, manage requests, and support audits and process improvements.

Requirements

A high school diploma or post-secondary diploma in a relevant field is required, along with strong communication, organizational, problem-solving, and Microsoft Office skills. Candidates must be proficient in spoken and written English and French, able to work on-site in Montreal, and legally authorized to live and work in Canada; aviation or training administration experience is preferred.

Benefits

• Professional Growth And Development
• Competitive Compensation
• Flexible Vacation
• Paid Holidays
• Defined Benefit Pension Plan
• Employee Stock Purchase Plan
• Group RRSP
• Medical Coverage
• Dental Coverage
• Vision Coverage

Listed skills

• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Training Administration
• Training Logistics Coordination
• Scheduling And Planning
• Recordkeeping And Documentation
• Compliance Monitoring
• Audit Support
• Microsoft Office
• Written And Verbal Communication
• Organization And Time Management
• Attention To Detail
• Problem-Solving
• Stakeholder Communication
• Learning Management Systems
• Quality Management Systems
• Process Improvement
• English And French Proficiency

Job areas

• Administrative
• Education
• Transportation

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